HAVIS 360 IN BRIEF.
Havis 360 - is a suite of business applications that has
identified the challenges of organizations in various industries and addresses these
challenges by taking on a digital approach to deliver an array of intelligent applications
that drive simplicity, security, and efficiency within an organization. These applications
range from a visitor management solution (V-login) to a staff time and attendance solution
(STAAS) used in an everyday business environment to ensure accuracy and security
STAAS – To address an organization’s
need for an easy, accurate, and automated sign-in system for staff, STAAS – Havis 360’s
Time and Attendance solution is ideal to help organizations achieve this.
Staff time and attendance management is the method used by
organizations to track the hours that employees spend on the job. In the past, organizations
used book registers to keep a record of the sign-in and sign-out time of staff.
However, this method has been ruled ineffective by most employers as employees
tend to take advantage of this simple sign-in system by putting down incorrect
time logs and signing in on behalf of a colleague that is not within the office
premises. This has prompted the need for a more accurate method of tracking employee
attendance.
Also, to catch up with the new norm of hybrid working conditions (In Person and remote working) there
is still a need to capture attendance of remote workers and simplify the sign-in process of in-person
workers while complying to covid-19 precautionary measures.
STAAS is a digital time and attendance solution designed to optimize the method used by organizations
in keeping track of employee attendance. It takes record of the time and location a staff comes into
the organization, time and location in cases of remote workers, and the time the staff leaves the
organization or signs out of work daily, while keeping track of late employees. Hence, eliminating
the inappropriate behaviour of staff experienced while using the traditional book registers.
Several motivations are pushing organizations to consider the adoption of a time and attendance
solution. We have seen that this motivation emanates from the need for a more accurate means of
tracking employee attendance and a faster, seamless sign-in process.
STAAS ensures employee compliance and identify conscientious employees. Information is central to
every element of the modern business, and this solution lay no exception.
BASIC COMPONENT OF STAAS.
STAAS POWER APP: – STAAS is a power
application i.e., built using the Microsoft Power Platform, and is hosted on the
Microsoft Teams Application store. It is a solution that leverages your
existing Office 365 platform making it accessible to your users from anywhere
at any given time and from any browser.
ANALYTIC DASHBOARD: – STAAS
has an inbuilt analytics Admin / HR dashboard that lets you analyse, visualize report.
The reports show a graphical illustration of the punctuality patterns and compliance
of staff to organization rules. This helps the HR to make informed decisions and
identify conscientious employees.
KEY FEATURES OF STAAS .
ACTIVE DIRECTORY INTEGRATION: –
STAAS integrates with Active Directory for easy import of employee information.
Importing the information of employees from Active Directory, hastens and simplifies
the process of registering employees. STAAS also integrates with email applications
for employees to receive details of their clock in; and this is to be used as an
employee’s backup in the event of a conflict.
STAFF SIGN-IN AND SIGN-OUT: – The staff logs into the application and uses the Check-In button to
sign in and can sign out using the Check-Out button. Also, employees who sign
in late are able to select a reason for checking in late from the drop-down
options or state their reason using the other feature.
AUTO SIGN-OUT: –
Every staff is expected to sign out at the end of the work period but if this is
not done, there is the auto sign-out feature that automatically signs out
all signed in users by 11:59 pm every day.
ATTENDANCE NOTIFICATION: –
The HR gets notified via email when an employee is yet to clock in for the day.
This makes the HR’s job easier in spotting those that did not show up to the office
or sign in for the day without an official excuse or an official exemption.
ADMINISTRATIVE DASHBOARD: –
The HR personal or Admin of the STAAS application has an administrative dashboard
where he/she can be able to view the number of staff signed in, late staff,
employees on leave and signed out staff
GEO-LOCATION AND TIME: –
The time and location from which an employee signs in and / or signs out
is captured on the application daily which promotes transparency and
improves employee compliance to organization rules
LEAVE TIME-OUT: –
STAAS has a feature that makes provision for employees who are on leave.
A user states his / her leave period which is captured by the application
and in turn exempts such employee from getting notifications for failure
to sign in for the period of the leave.
SIGN-IN AND SIGN-OUT NOTIFICATION:-
The employee gets a notification after sign-in is done. When a user fails to sign in
before 12 noon, a notification is sent to the user to
send a mail to the HR stating the reasons for
not signing in and should immediately sign in. Also, a sign out notification is sent
when an employee signs out for the day, and if sign out is not done.
TIME AND DETAILED REPORT GENERATION: –
Easily create weekly, monthly, or yearly- based reports for employee punctuality evaluation.
These reports help the HR to have a reference system for those that take lateness or
absence excuses and enables the HR to make useful decisions for those that do not.
The reports can also be graphically represented allowing for quick and easy visual communication.
LEAVE TIME-OUT: –
STAAS has a feature that makes provision for employees who are on leave.
A user states his / her leave period which is captured by the application
and in turn exempts such employee from getting notifications for failure
to sign in for the period of the leave.
BUSINESS IMPACTS OF STAAS
STAAS offers the following benefits over the traditional manual time and attendance
taking process:
❖ Helps you to maximize cashflow by ensuring you get the most out
of employee performance through the evaluation of the records taken.
❖ Identify
your most valuable employees by recognizing those that put in extra hours on the
job.
❖ STAAS records will help you identify any patterns of abuse within your
system, helping you address inappropriate behaviours and avoid unnecessary
employment costs. You get to save time and money on lost productivity,
records management, and organisation morale.
❖ Allows you have an additional
health and safety measure. Ensure you have a clear idea of employees present
within the office premises in case of an emergency or evacuation.
❖ Easily identify ghost employees that should be checked for performance
rating.
❖ Recover attendance records of employees and ex-employees from
anytime for reference purposes.
WHY HAVIS 360?:
✓ Faster and more accurate employee sign-in process promoting discipline.
✓ Unparalleled customisability
in designing personalised sign-in experiences for unique visitor requirements.
✓ Speed of new feature
development based on your needs and ideas.
✓ Fast & Friendly Support - We’re here when you need us
throughout the entire process.
